Register for a Call
Register for a Call

Frequently Asked Questions

Women Travel Abroad

What makes WTA different from other travel companies?

We’re not just a travel company – we’re a community. As a woman and minority-owned business, we understand the unique desires of women travelers. Our intimate group sizes (maximum 10 travelers), single occupancy rooms, built-in free time on trips, and pre-trip connection calls create an experience that’s both luxurious and personal.

What are the activity levels and general fitness requirements to travel?
Different trips have different activity levels, so we specify the physical rating of a trip on the trip page. In general, all our tours do include some walking and stairs.
 
If you have questions about the accessibility of a certain tour, please reach out. We are happy to look into to what accommodations could be made so you can feel confident joining the trip.
 
Are all rooms single occupancy?
We offer private rooms by default and all the trip prices you see are for single occupancy.
 
We believe in building community and friendships during the day but want guests to feel comfortable going back to their rooms each night to rest and relax. We don’t want you to have to worry about shower schedules or what temperature to set the thermostat to please both people.
 
If you attend a trip with a travel buddy, then you’re welcome to request to share a room and we’ll apply a discount to your trip price.
How many women can join a tour?

We cap all our trips at a maximum of 10 travelers. Small enough for meaningful connections, large enough for dynamic experiences.

We also have at least one host on each trip and for larger groups we’ll add a second host assistant. Our goal is to keep the host-to-guest ratio below 5:1.

How do you prioritize sustainability on your tours?

We focus on sustainability by:

  1. Supporting Local Economies: We partner with local vendors, female guides, and small businesses to ensure the communities we visit directly benefit from tourism, fostering economic growth and cultural preservation.

  2. Eco-Friendly Transportation: Whenever possible, we prioritize walking, biking, and public transportation like trains for city tours and intercity travel, reducing our carbon footprint while offering a more immersive experience.
  3. Minimizing Food Waste: By allowing guests to order à la carte at restaurants, we empower them to choose exactly what they want, minimizing waste and supporting sustainable dining practices.
  4. Staying in Sustainable Accommodations: We prioritize boutique hotels and accommodations that align with eco-friendly practices, such as energy conservation, waste reduction, and support for local staff and artisans.
  5. Educating and Empowering Travelers: We encourage guests to adopt sustainable habits on trips, like using reusable water bottles, shopping responsibly for local crafts, and respecting the natural environment and cultural sites we visit.
These practices allow us to explore the world responsibly, leaving a positive impact on the communities we visit while preserving destinations for future generations.
What's included in my trip?
Inclusions can differ from trip to trip. But, in general, you’ll receive:
  • Boutique hotel accommodations in single-occupancy
  • Daily breakfast and dinner plus lunches on all days, except your “Free Day”
  • Airport transfers for arrival and departure
  • Transportation throughout the trip
  • Expert local guides
  • All activities listed in the itinerary
  • A tour host to provide white-glove service and support
  • Pre-trip preparation calls Pre-trip preparation calls
  • Tipping during the trip
See the specific inclusions list on each trip page for more information.
Do I need a passport?

Most of our trips are international and do require a valid Passport. For trips within the United States, a passport is not required.

It is your responsibility to check that your passport is valid 6 months past the date the tour ends, to get a new passport in a timely manner, and to provide the new passport information to WTA (if requested) by Final Payment due date. If the traveler is unable to attend the trip due to an expired passport, any refund of monies will be based on WTA cancellation policies as of the date of withdrawal from the trip.
Will I need a visa to travel to any of the destinations?

Visa requirements differ from trip to trip. We will inform if there are any visa requirements for the trip you’ve booked as well as instructions on how to apply. It is the traveler’s responsibility to apply and be approved the the visa. WTA is unable to apply for visas on behalf of travelers.

If the traveler is unable to attend the trip due to the failure to receive a visa, any refund of monies will be based on WTA cancellation policies as of the date of withdrawal from the trip.

Arrival, Transfers and Delays
  • Travelers arriving by air are responsible for allowing sufficient time to deplane, gather luggage and travel to the designated meeting location to join the tour. WTA will not delay the departure of the group for travelers arriving after the designated tour start time as listed in the individual itineraries.

  • Travelers are required to provide WTA with their flight arrangements no later than the final payment due date of the tour. Travelers are also required to notify WTA in the event the airline should change the arrival or departure time of a flight.
  • On tours where scheduled transfers are provided, travelers who elect to take alternate transportation to the hotel, for any reason, will not be reimbursed for the transfer expense incurred.
  • Travelers who are delayed for whatever reason are responsible for notifying WTA of their situation and to communicate regularly with WTA as to their anticipated arrival time. Delayed travelers are responsible for joining the group as soon as possible and at their own expense if their arrival occurs after the last scheduled transfer.
Do I need travel insurance?
Cancellation insurance is strongly advised and recommended. Any questions about what travel insurance does or does not cover should be addressed directly to the travel insurance company.
 
Your personal medical insurance generally does not cover you when traveling. To cover the risk of a medical emergency or accident while traveling, you should consider purchasing medical evacuation insurance.
What if I want a refund?
All cancellations MUST be in writing, sent via Email. The effective date of the cancellation, and any cancellation penalties, will be based on our date of receipt of the written cancellation. Refunds for payments made directly to 3rd parties are subject to their refund policies, irrespective of the date of cancellation. Please refer to the cancelation dates on your registration and invoice. Any penalty imposed by your airline(s) or travel insurance agency is the complete responsibility of the traveler.
 
THERE ARE NO EXCEPTIONS TO WTA’s CANCELLATION POLICIES. You can view our full cancellation policy here.
 
If you cannot afford to lose the money you have invested in your travel, for whatever reason, WTA strongly recommends you consider travel insurance.
What if WTA doesn’t have enough people and cancels the trip?
On rare occasions, Women Travel Abroad must cancel a tour, either because there are not enough travelers to operate the tour or for other events outside the control of WTA. Women Travel Abroad will cancel tours due to a lack of travelers before final invoicing, however, WTA reserves the right to cancel any tour at any time up to the day of departure, due to no fault of WTA. In the event of a cancellation by Women Travel Abroad, all monies paid to WTA for the canceled tour will be promptly refunded to the traveler. Women Travel Abroad is not responsible for any penalties imposed by the airlines.
Is Women Travel Abroad a travel agency?

We are an IATA-certified agency, but our focus is bespoke small group tours rather than standard travel agency services such as booking cruises and flights. If you have questions the differences between booking travel with us vs a typical travel agency, reach out to us at wtaadmin@womentravelabroad.com

We do sometimes plan private travel for prior travelers. See the answer below for more details.

Can WTA plan a custom, private trip for me?
Yes, we can plan private travel for you. If you’re interested in this service, email our general manager at katherine@womentravelabroad.com and we’ll let you know if the destination and trip you’re looking to do is something we can assist with.
Who can I call at WTA if I have any questions or concerns?
You can email our team at wtaadmin@womentravelabroad.com for general questions. If you have a specific or urgent concern, feel free to reach out to General Manager – Katherine – directly on her cell phone: 970-749-6491.

Never miss a trip!

Subscribe to our newsletter!